Bylaws

1: Name, foundation, seat, financial year

a. The name of the association shall be "European Academy of Orofacial Pain and

Dysfunction” – EAOPD (hereinafter the “Academy”).

b. Date of foundation 14-07-2017.

c. d. e. The seat of the Academy shall be Bettmeralp, Switzerland.

The financial year of the Academy shall be the calendar year.

It is an association within the meaning of Swiss Civil Code § 60 et seqq.

2: Vision statement

The aim of the Academy is to improve the knowledge and skills of professionals working in

the field of Orofacial Pain and Dysfunction (OPD).

This aim will be achieved by promoting and co-ordinating clinical and research activities in

the field of OPD and by disseminating the results thereof.

3: Mission statement

a. b. c. d. The Academy will organize annual scientific conferences to create a meeting

place for all professionals dedicated to OPD. It is the Academy’s ambition to

establish and maintain an active network of OPD experts who can advance

knowledge and best clinical practice in this field.

The Academy can organize closed conferences. These will be limited to

members of the Academy. It is intended that these conferences can have an

interactive and/or hands-on element. The aim of these conferences is to

establish ‘best practice’ within the Academy.

The Academy can organize open conferences. These will be open to anyone

with an interest in the OPD field.

All conferences will be organised by a committee made up of the Meeting

Officer and the Treasurer, both of whom will be members of the Executive

Board (EB), and any other person appointed by the EB.

4: Membership

There shall be five categories of membership:

a. b. Full Membership is open to health professionals or researchers working or

interested in the field of OPD.

Student membership is open to undergraduate and graduate students enrolled

(minimally half time) in a university based educational program. Student

membership automatically transforms into full membership on 31st ofc. d. e. December each year and can be re-applied for by submitting respective

documentation to the Treasurer.

Retiree membership is available to members who are fully retired yet maintain

an interest in the Academy.

Affiliate membership is open to those individuals or corporations/organizations

who have a real and substantial interest in the Academy aims.

Honored membership is granted to individuals who have shown great efforts on

behalf of the Academy during their full membership. Honored membership must

be approved by the General Assembly (GA) after proposal by the EB. Honored

members rights are the same as for a full member.

5: Termination of membership

a. b. c. Membership shall end by death. It shall not be transferred to heirs.

Membership automatically ends when a member has not paid the annual fee

before 31st of October of the fiscal year.

Membership ends by voluntary withdrawal of a member from the Academy by

written notification to the Secretary at least 1 month before the start of a new

fiscal year.

6: The General Assembly

The activities of the Academy will be governed by the GA.

The GA comprises all members, but only full members have voting rights.

The GA shall meet annually and has the following duties:

a. c. d. e. f. h. i. Election and discharging of the Executive Board.

b. Election of the auditors.

Approval of the annual financial statement prepared by the Treasurer.

Approval of the annual secretarial statement prepared by the Secretary.

Approval of the fees and dues.

Approval of alternations to the bylaws.

g. Dissolution of the Academy.

Any other business present on the agenda.

The GA shall be convened at least once every year by the Secretary.

Notification together with the agenda and previous minutes shall be sent at

least 2 weeks prior to the date of the GA. Within this timeframe full members

can propose additional items to the agenda.

j. An Extraordinary Meeting (EM) of the members shall be convened by the

President when the interest of the Academy requires it or when one tenth of the

members entitled to vote, request in writing that such meeting be held stating

the purpose of and reasons for it. The purpose of a EM convened by either of

these means must be clearly stated at the time that the meeting is convened.

k. An extraordinary meeting has the same powers as an GA.l. The GA shall be chaired by the President. In the President's absence or

disability, the EB elects a replacement Chair.

m. Only full members are entitled to vote. This can be granted to an attending full

member by proxy up to a maximum of 2 by prior written information to the

secretary.

n. The chairperson of the meeting shall decide on the method of voting. A secret

ballot shall be required if one third of the members present so demand. An

electronic ballot using the Academy's website may be considered an option

when and if technology is available.

o. The GA shall form a quorum if at least twenty-five percent (25 %) of the full

members are present. In the absence of a quorum, the President shall be

required to convene a second GA within a period of 30 minutes. The agenda of

this second GA must be the same as for the first GA. The second GA shall form

a quorum irrespective of the number of full members attending.

p. All the resolutions taken by the GA, except those affecting the Bylaws, shall

pass by simple majority of all valid votes cast. Any alterations of the Bylaws

shall require a two thirds majority of those full members present.

q. The resolutions of the GA shall be recorded in the minutes which shall be

signed by the Chairperson and the Secretary. A copy of the minutes of the GA

shall be sent to each member of the Academy within one month of the meeting.

7: The Executive Board

The EB consists of the following officers: President, Secretary, Treasurer, Scientific

Program-chair, Meeting officer. Only full members shall be eligible to the EB.

a. b. c. Nomination for officers shall be presented to the GA.

The election of officers by the GA will be for a term of 4 years.

One year before the termination of an officer’s term of service, an officer-elect

will be elected.

7.1: The President

a. b. The President shall lead the Academy and be its principal spokesperson. The

President shall chair all GA and EB meetings. If the President is unable to chair

a meeting, the EB will elect by simple majority a replacement.

The President shall delegate the liaison function in consultation with the EB.

7.2: The Secretary

a. The Secretary is required to keep a record of the EB meetings, and the GA,

which will be countersigned off by another EB members present.b. c. d. e. The Secretary shall notify all members of meetings, of any nominations for

membership and similar matters. Moreover, the Secretary shall prepare official

ballots for election of officers and members of the Council.

The Secretary shall keep the Bylaws up to date.

The Secretary shall keep a record of all nominations and elections.

The Secretary shall keep a list of all members and their contact data.

7.3: The Treasurer

a. b. c. d. e. The Treasurer will have responsibility of all financial matters of the Academy.

The Treasurer will manage the Academy’s account and pay all bills.

The Treasurer shall keep and present to the GA a list of all members who are in

default of their dues.

The Treasurer shall prepare an annual statement, duly audited, of the financial

affairs of the Academy. This will be available to the members no less than two

weeks before the date of the GA at which it is to be presented.

The Treasurer shall be responsible for Journal distribution.

7.4: The Meeting Officer

The meeting officer shall be jointly responsible with the EB for the organisation of the

scientific conferences.

7.5: The Scientific Program Chair

The Scientific Program Chair will be responsible for the scientific content of all conferences.

The Scientific Program Chair will chair the Scientific Program Committee (SPC).

8: The Scientific Program Committee

a. b. The SPC shall consist of at least three full members. The membership must

include at least 1 practicing clinician, 1 university member who is active in

teaching or research or both..

The SPC shall submit a general theme of the scientific conference no later than

24 months in advance of the meeting date. During the preparation of the

scientific program the Chair of the SPC will make regular reports to the Meeting

Officer of the EB. Twelve months prior to the scientific conference, the SPC

shall submit the proposed program and speakers.

9: The Auditor

a. b. The Academy shall have at least two auditors who are elected each year at the

GA by majority vote of the members present.

Any full member of the Academy may be elected auditor.c. At least 4 weeks before the GA the auditors shall audit the annual financial

statement prepared by the Treasurer. One of the two auditors shall report the

results to the GA.

10: Fees and dues

a. The annual fee for members shall be proposed by the EB and approved by the

b. c. GA.

Honored members shall be exempt of all annual dues.

Affiliate members are liable for dues at a level to be set by the EB.

11: Dissolution of the Academy

a. b. The dissolution of the Academy shall require the two thirds vote of the full

members. This may be done by postal or electronic means

Unless otherwise resolved by the GA, the EB shall be authorized to act as

liquidators of the Academy.

12: Sex discrimination

Where the word "he" is used, the word "she" is also implied.

13: Liability

No EAOPD member shall be personally liable for the debts, liabilities or obligations of the

Academy, within the restrictions of the Swiss law.

Bylaws approved by GA, July 14, 2017
Revision approved by GA, August 30, 2025